Last modified: 25/01/2022
1. General
1.1. Wemoveon Ltd is concerned with the privacy of majowholesale.com website (the” Website”) Users and uses its best efforts to protect it.
1.2. In particular, Wemoveon Ltd undertakes to ensure a level of protection of personal data under the General Data Protection Regulation (”GDPR”), including any British laws and regulations implementing, complementing or replacing the GDPR where appropriate.
1.3. Majowholesale.com collects and processes personal data relating to the Users. “Users’ ‘designate the Users, who have registered with the Website, and whose registration was approved by majowholesale.com.
1.4. This privacy policy (the “Privacy Policy”) describes how the personal data relating to the Users will be collected and processed. The personal data shall be processed by Wemoveon Ltd, registered Company Number, 10061558, and whose registered office is at 193 Queens Road, CR0 2PX, United Kingdom (from now on “Majô“). Majô also collects data relating to the Users, and more generally, to the website Users, using cookies, as described in more detail in Majô’s Cookie Policy.
2. Which personal data does Majô collect?
2.1. Majô collects personal data directly from each User when they register with the Website. Majô notably collects:
- Data relating to their registration: their login, username, and email address (the password, if collected, is then encrypted in a non-reversible manner (hashing), and is not collected as such).
- Data relating to the profile of a User who is a public limited company (PLC); a private company limited by shares (LTD); Limited Liability Partnership (LLP); or is a one-person business: its registered name (Company or Brand name), their full name, registered address, shipping address, contact details (telephone number, email address).
- If the User is a legal entity, data relating to the contact persons within the User: the full name of a contact person who is an individual, the full name of the legal representatives or of any person who is duly authorised to make commitments on behalf of the User, and their respective contact details (telephone number, email address).
- Data relating to any orders for products through the Website: product(s) purchased, transaction number and address for deliveries;
- Bank details: bank details, direct debit mandate.
- Other data will be collected directly from each User during the use of the Website or when the User communicates through the Website chat. These data include, notably: when the information was given by a User when they publish an opinion on the Website; data relating to the consultation of any emails sent by Majô to the Users (administrative emails or canvassing emails); the data collected to perform the terms and conditions of use, complying with our statutory or regulatory obligations.
2.2. If the User doesn’t provide the Data required, Majô will not be able to make all of the Website functionalities available.
3. Purposes, lawful bases and retention periods for collected User Data.
Majô collects personal data relating to Users, which are listed in article 2, in order to provide the best service possible to Users. The below table gives the Users an overview of how their personal data shall be processed in the context of their use of the Website.
Data collected | Purposes | Lawful bases | Retention period |
Data relating to their registration | User Account management and administration; making available the connection and intermediation service | The performance of the contract entered into between Majô and the User, i.e. the Majô terms and conditions of use, and the legitimate interests pursued by Majô, i.e. providing the Website functionalities | Period for which the User remains a registered User; the data are then archived for the duration of the statutory time limitation |
Data relating to their registration | Managing the contractual relationship with the User (confirmation of the User’s registration, billing for and on behalf of the User, etc.) | The performance of the contract entered into between Majô and the User, i.e. the Majô terms and conditions of use, and the legitimate interests pursued by Majô, i.e. providing the Website functionalities | Period for which the User remains a registered User; the data are then archived for the duration of the statutory time limitation |
Data relating to any orders for products that were placed through the Website; Bank account details | Tax and accounting obligations | Compliance with a legal obligation to store the data | Duration prescribed by law for the retention of tax and accounting documents |
Data relating to any orders for products that were placed through the Website | Handling pre-litigation and litigation matters | Majô’s legitimate interest to prove a right or a contract | Duration of the related statutory time limitation |
Data relating to their registration; if the User is a legal entity, data relating to the contact persons within the User | Conducting satisfaction surveys to as to improve the level of service supplied to the User and his experience on the Website | Legitimate interest pursued by Majô so as to improve the level of service supplied to the User | Period for which the User remains a registered; the data are then archived for the duration of the statutory time limitation |
Data relating to their registration; if the User is a legal entity, data relating to the contact persons within the User | Direct marketing aimed at professionals (sending of newsletters) | Legitimate interest pursued by Majô | 3 years after the last contact with the User, or any other duration required by law |
Bank account details | Preventing and fighting bank fraud | Legal obligation, legitimate interest | Duration of the legal obligation |
4. The recipients of the personal data
4.1. Data collected and processed by Majô may be disclosed to the following recipients or categories of recipients:
- To individuals authorised by Majô to process the personal data of Users, and who have first signed a non-disclosure agreement, including to Majô employees;
- To the carriers, who will act under the responsibility of the User shipping the order;
- To the providers of services, to whom Majô subcontracts all or part of the processing activities carried out by Majô concerning the personal data of Users, including: to the payment service provider, concerning secure online payment transactions: company STRIPE; to the host of the Website and data; to the Website maintenance service provider; to the e-mailing service provider, concerning the sending of transactional emails relating to the orders placed through the Website; to the e-mailing service provider, concerning the sending of newsletters.
The subcontractors:
- Majô’s partner providers, which acts as a separate data controller;
- STRIPE, a payment service provider which acts as a separate data controller so that this provider can comply with its legal and regulatory obligations;
- Majô’s external counsels and advisors: lawyers, accountants, and statutory auditors, which are bound by an obligation of secrecy;
- Authorities: the personal data of Users may be disclosed to the competent authorities under the law and a court ruling;
- Any third party, in the event of a merger by way of acquisition, the assignment of all or part of assets, a direct or indirect change of control, or any other form of restructuring implemented by Majô.
4.2. The subcontractors, which Majô shall use, provide sufficient guarantees as required by the applicable data protection regulations. These subcontractors only have access to the necessary data for the performance of their tasks, and they are not authorised to process the data of Users for any other purposes.
5. Data retention period
5.1. Majô shall store the users’ data only for the duration that is strictly necessary for the purposes listed in article 3.
5.2. The users’ data shall then be archived, with restricted access, for an additional duration of one year so that Majô can comply with its legal and regulatory obligations relating to the archiving and retention of data.
5.3. On the expiry of this additional duration, the data of all Users shall be permanently deleted from Majô’s databases.
6. The rights of the Users
6.1. The Users have the right to access, rectify, and delete their data.
6.2. The Users may at any time object to the processing of their data for direct marketing purposes or following applicable regulations.
6.3. The Users may send their request to Majô via online form here.
6.4. Members have the right to complain to the Commissioner’s Office (ICO) or any other competent authority.
7. Changes to this Privacy Policy
Majô reserves the right to amend or update this Privacy Policy, in which case the User will be duly informed of such amendment or updating. The revised Privacy Policy shall be published on the Website to indicate the date it was last updated.
